AI Governance Implementation

Question

On 15 December 2025, version 2.0 of the Policy for the responsible use of AI in government (the policy) came into effect. A series of new requirements for most Commonwealth agencies and departments was imposed. The agency/department must create a register of in-scope AI use cases to enable accountable official(s) to record accountable use case owners by 15 December 2026. For each of the below, is the agency/department now aware of each of the following elements, and is the agency/department on track to implement the elements by their respective deadlines? 1. The agency/department must establish an approach to embed responsible AI practices by 15 December 2026. 2. The agency/department must implement mandatory training for all staff on responsible AI use by 15 December 2026. 3. The agency/department must assess all new AI use cases against the in-scope criteria (Appendix C of version 2.0 of the policy) to determine if they are in scope of the policy by 15 December 2026. The assessment must be documented and take place during the design phase while developing requirements. For existing use cases not yet assessed, agencies must determine whether they are in scope of this policy and apply all relevant policy actions by 30 April 2027. 4. For AI use cases that are in-scope, the agency/department must conduct an AI use case impact assessment. 5. If the agency/department determines that an in-scope AI use case has an inherent high-risk rating when completing an AI use case impact assessment, they must: a. report the use case to the agency/department AO with the reasons for the inherent high-risk rating, proposed mitigations and residual risks b. govern the use case through a designated board or a senior executive, whichever is appropriate for the size and scope of the agency/department c. report the use case to the DTA through the AO d. establish a system to regularly review the use case every 12 months at a minimum. If the agency/department believes it is captured by one of the exemptions specified by the policy, please identify which one.

Answer

Please see the attached answer.

Documents

• Question with answer (PDF) (opens in a new tab)
• NIAA1897.pdf (opens in a new tab)